Stationery pane

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Stationery pane

The stationery_16Stationery pane allows you to design and print items of stationery and easily merge in details of your guests and their seating arrangements from your PerfectTablePlan data. Each page can contain a single stationery item (e.g. an A4 invitation letter) or multiple items (e.g. 3x6 address labels).

Design a master for your stationery items in the design_16Design tab and preview it in the preview_16Preview tab.

Note You can order place cards online.

Top controls

Click on the stationery_open_16Open stationery button to load a stationery design. A few samples are included with PerfectTablePlan. You can also save your own designs to use later or send to other PerfectTablePlan users.

Click on the stationery_layout_16Stationery layout button to change the layout of the existing design. For example to change the page size or the number and dimensions of items on the page.

Click on the stationery_save_16Save stationery button to save the current stationery design to a file. You will be able to load this design back into this plan, or another plan, at a later date.

Select from the Item per drop-down list to create a stationery item for each guest, each group or each table.

Select from the For drop-down list to choose which guests/groups you wish to create stationery items for.

For example, if you are printing place cards, you probably want to select Item per to Guest and For to Assigned. If you are printing invitations you probably want to select Item per to Group and For to All. If you want to reprint an individual place card you probably want to select Item per to Guest and For to Selected....

Select from the Sort by drop-down list to determine the order in which stationery items are ordered. This feature should make it easier to set up place cards if you have hundreds of guests. It is only available for Item per=Guest .

Click on the more_button_w button to show additional options.

Select from the Fold drop-down list to a horizontal or vertical fold. This can be useful for designing and printing tent fold cards. Folds are displayed in printouts.

Set the Border thickness to greater than 0 to add a border to each stationery item.

Click on the Border colour button to change the colour of the border around each item. This has no effect if the Border thickness is 0.

Click on the Background colour button to change the background colour of each item.

Design tab

Click on the add_text_16Insert text button to add text and merge guest data.

Click on the image_16Insert image button to add a graphic/image/clipart. You can also drag an image from your operating system or web browser onto the Design tab of the stationery_16Stationery pane.

Click on the unknown_adult_16Insert guest image button to add a guest image. If Item per is set to Group or Table this will display all the images of the guests for the group or assigned to the table.

Click on the colour_spot_16Colour spot button to add a colour coded spot.

Advanced and Professional editions only

1.Click on the you_are_here_16You are here button to add a personalised map .

Click the align_horizontal_16Horizontal centre or align_vertical_16Vertical centre buttons to horizontally/vertically centre the currently selected item.

Click the snap_horizontal_16Snap horizontal and snap_vertical_16Snap vertical buttons to horizontally/vertically snap the currently selected item to the nearest guide line. At least 1 guide line must be displayed.

Click the rotate_16 or rotate_anticlockwise_16 buttons to rotate the selected item 90 degrees clockwise or anti-clockwise.

Click the move_to_back_16Move to Back button to move the selected item behind any other item.

Click the mirror_16Mirror button to vertically mirror the currently selected item.

Click the delete_16Delete button to delete the currently selected item.

Change the value of Guides to the number of guidelines you wish to add to the design. These can be useful for aligning text neatly. They are not shown in printouts.

Click on the Font button to change the font of the selected text. Alternatively you can use the Font size field or the text_italic_16Italic, text_bold_16Bold and text_underline_16Underline buttons.

Note PerfectTablePlan will automatically reduce the font size to try to keep it within a stationery item.

stationery_font_resize_w

The font size has been automatically reduced to fit for the left hand stationery item

Click on the Colour button to change the colour of the selected text.

Click on the align_left_16Left align, align_centre_16Centre align or align_right_16Right align buttons to change the alignment of the selected text.

Click on the word_wrap_16Word wrap button to allow line breaks to be added where text is too long to fit within the stationery. If this isn't sufficient to fit the text within the stationery, the font size may be automatically reduced as well.

Drag the splitter at the top of the text edit box to increase or decrease the size of the text edit area.

preview_16Preview tab

Select Display to show either a full page of items or a single item (e.g. 3x6 address labels or a single address label) and the number of the page/item to display.

Set Start position to position on the page where you wish the first item to be printed.

Check cut marks if you would like cut marks to be printed on the page. This can be useful if you are using a guillotine to cut the page.

Substitution text

If you use the following text in your design it will be substituted by the appropriate data from your plan.

In alphabetical order:

Substitution text

Substituted by

Example

Available for 'Item per'

{current_date}

The current date in your local format

31/12/2009

Guest, group or Table

{current_time}

The current time in 24 hour format

13:59:00

Guest, group or Table

{event_date}

event date from info_16Event Information window

31/1/2010

Guest, group or Table

{event_name}

event name from info_16Event Information window

Gala dinner

Guest, group or Table

{event_notes}

event notes from info_16Event Information window

Guest, group or Table

{event_venue}

event venue from info_16Event Information window

The Crown hotel

Guest, group or Table

{group_address}

the address of the group

1 The Street

The Town

Nowhereshire

NW1 123

England

Guest or Group

{group_address1}

line 1 of the group address

1 The Street

Guest or Group

{group_address2}

line 2 of the group address

Guest or Group

{group_contact}

full contact details of group (address + contact numbers)

1 The Street

The Town

Nowhereshire

NW1 123

England

111-1111-1111

email@email.com

Guest or Group

{group_country}

the address country

England

Guest or Group

{group_email}

group email address

email@email.com

Guest or Group

{group_home_phone}

group home phone number

111-111-1111

Guest or Group

{group_meals}

meals of group members

fish + beef

Guest or Group

{group_members_barcode_ids_multi_line}

list of group member guest IDs in a form suitable for a code 39 barcode, one per line with blank lines between (Professional Edition only)

*1234567890*

*2345678901*

Guest or Group

{group_members_multi_line}

list of group members, one per line

Mr J Smith

Mrs K Smith

Guest or Group

{group_members}

list of group members on one line

Mr & Mrs J. Smith or Mr & Mrs John Smith (depending on the setting of the Display group members as field in the Names tab of the prefs_16Preferences window)

Guest or Group

{group_mobile}

group mobile phone number

111-111-1111

Guest or Group

{group_name}

group name

Smith family

Guest or Group

{group_notes}

notes for the group

Guest or Group

{group_num_members}

number of members of the group

2

Guest or Group

{group_special_reqs}

special requirements of group members

wheelchair

Guest or Group

{group_state_county}

the address state/county

Nowhereshire

Guest or Group

{group_table_sections}

the table section(s) the group is assigned to - blank if not an E-shaped table (Advanced and Professional Editions only)

A & B

Guest or group

{group_tables}

the table(s) the group is assigned to

table 1

Guest or group

{group_town_city}

the address town/city

The Town

Guest or Group

{group_work_phone}

group work phone number

111-111-1111

Guest or Group

{group_zip_postcode}

the address zip/postcode

NW1 123

Guest or Group

{guest_age}

guest age

adult

Guest

{guest_barcode_id}

guest ID in a form suitable for a code 39 standard barcode (Professional Edition only)

*0123456789*

Guest

{guest_display_name}

guest display name

Mr John Smith Master of Ceremonies

Guest

{guest_email}

guest email address

email@email.com

Guest

{guest_first_name}

guest first name(s)

John

Guest

{guest_first_name_initials}

guest first name(s) as initials

J.

Guest

{guest_gender}

guest gender

male

Guest

{guest_home_phone}

guest home phone number

111-111-1111

Guest

{guest_last_name}

guest last name(s)

Smith

Guest

{guest_last_name_initials}

guest last name(s) as initials

S.

Guest

{guest_meal_multi_line}

guest meal, one course per line

soup

fish

Guest

{guest_meal}

guest meal

soup,fish

Guest

{guest_mobile}

guest mobile number

111-111-1111

Guest

{guest_notes}

notes for the guest

Guest

{guest_rsvp}

guest RSVP status

Accepted

Guest

{guest_seat}

seat guest assigned to

1

Guest

{guest_special_req}

guest special requirements

visually impaired

Guest

{guest_suffix}

guest suffix

PhD

Guest

{guest_table_section}

table section guest assigned to - blank if not an E-shaped table (Advanced and Professional Editions only)

A

Guest

{guest_table}

table guest assigned to

Table 3

Guest

{guest_title}

guest title

Mr

Guest

{guest_vip}

guest VIP status

VIP

Guest

{guest_work_phone}

guest work phone number

111-111-1111

Guest

{table_groups_multi_line}

list of groups at table, one group per line

Smith family

Jones family

Table

{table_groups}

list of groups at table on one line

Smith family & Jones family

Table

{table_guest_meals_multi_line}

list of guests and meals for table, one per line

Mr J Smith: beef

Mrs K Smith: fish

Table

{table_guests_alpha_multi_line}

list of guests at table in alphabetic last name order, one guest per line

Mrs K Jones

Mr J Smith

Table

{table_guests_alpha}

list of guests at table in alphabetic last name order, on one line

Table

{table_guests_multi_line}

list of guests at table in seat order, one guest per line

Mr J Smith

Mrs K Jones

Table

{table_guests}

list of guests at table in seat order, on one line

Mr & Mrs J Smith

Table

{table_meals_multi_line}

list of guest meals for table, one meal per line

beef x3

fish x2

Table

{table_meals}

list of guest meals for table on one line

beef x3 + fish x2

Table

{table_name}

the name of the table

Table 1

Table

{table_notes}

notes for the table

Table

{table_num_seats}

number of seats for the table

8

Table

{table_shape}

table shape

Circular

Table

The final text will:

•have any leading or trailing spaces removed

•have multiple consecutive spaces replaced with a single space

Note Text will only be substituted if Item per is set to the correct value, e.g. {guest_title} will not be substituted if you  set Item per to Table.

Exporting

You can export your stationery to a PDF file by selecting File>Export and selecting stationery to PDF file.

See also:

•video_16Create place cards and other stationery (video with audio, 10:08 minutes)

•Print stationery tutorial

•Merge guest names into stationery

•Load sample stationery

•Create address labels