Guests pane

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Guests pane

The unknown_adult_16Guests pane shows all the guests in the current plan as individuals.

The icon shown for a guest is determined from the details you have entered about their gender and age.

You can change the column order by dragging and dropping the columns.

Guests who have declined or cancelled are shown with strikethrough text. Guests who have not been assigned to seats are shown in bold. Guests who are locked are shown with underlined text.

Select from the Mode drop-down list to change the behaviour of the pane (see below).

Click on the sort_16 button to sort the guests in a multi-level sort (e.g. by last name then first name). Alternatively click on any of the column headers (for example on Display name) to sort by just that column. Clicking a column again reverses the sort order.

Type text in the search_16Search field to hide non-matching guest names. E.g. if you type ad it will hide all guests without ad in one or more of their properties (case is ignored). Click the search_cancel_16 cancel icon or press the Esc key to clear the field. Click on the filter_16 button to show/hide drop-down lists for filtering guests. Choose from the assignment status and RSVP status drop-down lists to hide guests with non-matching assignment and RSVP status.

search guests

Click on the more_button_m button to show additional controls.

If the floor_plan_16Floor plan pane is displayed, check Mark guests in floor plan to show a marker next to the guest you are hovering the mouse cursor over.

Change the Search in drop-down list to control whether to search guest names or all columns (including any custom fields). Searching just names should be a bit faster. Hidden columns are not searched.

Check/uncheck column check boxes to show/hide columns.

Ctrl+click on a guest to display actions in a pop-up menu.

Note that changing the RSVP status of a guest from tick_16Accepted may unassign them from their seat, depending on your settings in the prefs_16Preferences window.

Drop a plan file from Mac onto this pane to open it. Drop an Excel, vCard, text or CSV file from Mac onto this pane to import it.

Drag a guest from another PerfectTablePlan window to add them to the current plan.


Drag & drop


Left-click on one or more guests and drag them to a seat or table in the floor_plan_16Floor Plan, table_circular_16Table Plan or schematic_16Schematic panes to assign them to a seat. Hold down the shift_key key to also drag all the other members of their group.

Edit guest properties by double-clicking on them or Ctrl+click and select Properties from the pop-up menu.

Ctrl+click on a guest to display actions in a pop-up menu.

Double-click on a guest to display the Properties window.

Select more than one guest by using shift_key+click or command_key2+click. Use command_key2+A to select everything in this pane.



Click on a guest property to edit it.

Use the Enter, Tab or command_key2+arrow keys to change row or column. Use the Space or arrow down keys to edit a drop-down list.

See also:

Add or remove dots at the end of titles

Add custom fields

Edit a property for multiple guests

Importing guests

Print a guest list