PerfectTablePlan comes with a number of standard fields: First name, Last name, RSVP, meal choice etc. You can also add custom field appropriate to your type of event. For example you can add properties to define: which organization a guest belongs to, which languages they speak and how much they have paid for their ticket.
There are 6 types of custom field:
Field type
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Allowed values
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Example usage
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Yes/No
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Yes or No.
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Is table sponsor
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Text
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Any text.
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Job title
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Number
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Any whole number (integer).
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Bottles of wine ordered
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Currency
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Any floating point number. Accurate to two decimal places.
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Amount owing
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Selection
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One of a comma separated list of items.
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Employer
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Tags
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0, 1 or many comma separated items.
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Languages spoken
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For example you might create a:
•Selection custom field called "affiliation" with values "wedding party", "bride's family", "groom's family", "bride's friends", "groom's friends" and "other". Each guest can then be categorised by their affiliation into exactly one of the allowed values. •Tags custom field called "languages spoken". For each guest you can then list 0, 1 or many languages they speak separated by commas, e.g.: "English", "English,Spanish" or "English,French,Spanish". Select Edit>Custom fields... to change the custom fields in the Custom fields window.
Custom fields affect PerfectTablePlan in the following ways:
Guests pane and Groups pane
An additional column appears for each custom field. You can show/hide these fields by clicking on the button and checking/unchecking the appropriate box.
Import window
Values can be imported into custom fields. Any £, $ or € characters will be stripped from currency values during importing.
Floor Plan pane
Visualization buttons are added for each custom field of type Yes/No, Tags and Selection. If you click one of these buttons the guests will be coloured appropriately. For Tags types a separate colour band is shown for each value. For Selection types you can use combinations of 2 colours. You can change the colours used in the Visualization colours window.
A custom field property can be displayed instead of the guest name by selecting the custom field from the Guests drop-down list.
Custom field values are shown when you hover over a guest.
Table Plan pane
Similar to the Floor Plan pane, but custom fields can also be shown in the legend text by checking the appropriate box. You can show/hide these fields by clicking on the button and checking/unchecking the appropriate box.
Table Chart pane and Guest Chart pane
A check box is shown for each custom field. You can show/hide these fields by clicking on the button and checking/unchecking the appropriate box.
Stationery pane
A substitution text is added for each custom field, e.g. if the custom field name is "Languages spoken" the substitution text will be {languages_spoken}.
Report pane
Custom fields are included in reports. Number and currency fields are summed.
Professional edition only
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Automatic seat assignment
You can set proximities for fields of type Yes/No and Selection. For example, you could create a custom field 'married status' with allowed values: married, single male and single female . You could then set the proximity in the appropriate Custom field proximity pane so that single males are sat next to single females by the automatic seat assignment.
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Export window
Custom fields values can be exported.
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