Insert Couple window

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Insert Couple window

The couple_16Insert Couple window allows you to enter details for a couple. To display this window select Insert>couple_16Guest couple or the equivalent Insert tool bar button.

Note Guests added as a couple will share the same contact details. If this isn't appropriate add them as individual guests with Insert>unknown_adult_16Single Guest instead.

Guests

Check Anon if you don't know the name of the guest. The guest below will also be set to anonymous by default.

Title is the guest's title. You can type the title or select it from existing choices in the drop-down list. Once you have typed it in once, it will be available to select next time you create a guest in this plan. You can also add standard titles in theprefs_16Preferences window.

First name(s) is the guest's first (given) name.  You can also record middle names or initials, if you wish.

Last name(s) is the guest's last (family) name. For convenience, the last name of the second guest is set to the same as the last name of the first guest, but you can change this at any time.

Suffix can be used for anything that appears after the guest's name, such as a: job title (e.g. 'Director of sales'), role (e.g. 'Master of ceremonies'), qualification (e.g. 'BSc') or post-nominal title (e.g. 'OBE'). You can also add standard suffixes in the prefs_16Preferences window.

Note The Title, First name, Last name and Suffix will be automatically capitalised (e.g. mr john smith converted to Mr John Smith) if you have checked automatically capitalise new guest names in the Names tab of the prefs_16Preferences window.

Display name is the name in the format you want to display it, e.g. Mr John Smith Phd, Master of Ceremonies. PerfectTablePlan sets a default display name from the Title, First name, Last name and Suffix (according to the Default display name format field in the Names tab of the prefs_16Preferences window), but you can change this at any time. You can also use HTML tags to control the appearance of the guest Display name field. See names and titles for more details.

Gender is the gender of the guest. This can be useful information when assigning seats. The automatic assignment will endeavour to alternate men and women where it can (unless you have disabled this in the prefs_16Preferences window). PerfectTablePlan will try to set the gender from the Title where it can, but you can change this at any time.

Age is the age of the guest, adult or child. Typically a child is anyone under the age of 16. This can be useful information when assigning seats. PerfectTablePlan will try to set the age from the Title where it can, but you can change this at any time.

Meal is the meal choice for a guest. You can type the meal choice or select it from existing choices in the drop-down list. Once you have typed it in once, it will be available to select next time. If you have a choice of more than one course you should enter the courses separated by commas, e.g. soup,fish,flan, the stats_16Report pane will then show a total for each course separately.

Special req. is for any special requirements the guest has, for example: nut allergy, elderly or in a wheel chair. Once you have typed it in once, it will be available to select next time. If there is more than one special requirement they should be separated by commas, the stats_16Report pane will then total each separately.

Notes is for any general notes relevant to the guest. This can be used to store any other relevant information. Click on Stamp >> to add a time and date stamped comment to the top of the Notes.

Check VIP if the guest is an important guest, for example a guest of honour or a member of a wedding party. The automatic assignment will take special care assigning their seat, trying to assign them to a VIP table if there is one.

Select the RSVP status according to whether an invite has been sent, accepted, declined or cancelled.

Note You need to scroll down using the scroll bar to fill out all the details for the other guest in the couple.

All fields are optional, except that each guest must have either a first name or a last name.

You can jump bewteen guests using Page Up and Page Down keys.

Advanced and Professional editions only

You can add your own custom fields.

A couple will automatically be given proximity heart_16Next to. You can change this at any time in the heart_16Proximity pane.

Group

Select create new if you wish these guests to be the only members of a new group. Select add to existing and select a group if you wish these guests to be added to an existing group.

Name is the name of the group. PerfectTablePlan will try to construct a display name from the names of the couple, but you can change this at any time.

Notes is for any general notes relevant to the group. This is shared by all members of the group. Click on Stamp >> to add a time and date stamped comment to the top of the Notes.

Note You can easily change the group membership of a guest later by dragging them from one group to another in the couple_16Groups pane.

Contact

This tab contains contact details for all members of the group. This information is optional.

Contact data is shared by all members of the group.

Buttons

Click Add to accept the changes and close the window. You will be warned if you are adding a guest with the same First Name, Last name and Title as an existing guest (unless you have disabled this warning). Click Cancel to discard the changes.