<< Click to Display Table of Contents >> Navigation: How do I? > Assigning seats > Arrange multiple seatings for an event |
If you have an event that includes several seatings, you might wish to have each person sit with different people at each seating. PerfectTablePlan can help you achieve this.
Select File>Auto Assign Multiple.... The Auto Assign Multiple Seatings window will appear. Set Number of seatings, how you want the guest proximities to change after each seating and the multi-plan report you wish to display, then click OK. The seatings will then all be calculated in a single operation and the report shown.
If a guest is unable to attend a particular seating, you can open that plan, unassign them and set their RSVP to Declined after you have generated all the plans. |
It is also possible to do it step-by-step, however it is a lot more work.
1.Do the first seating plan as usual and File>Save the plan.
2.Right-click on each table and select the Proximity>Not Near to.
3.Recreate any Next to or
Near to proximities (e.g. for couples) using
+click and then selecting the proximity from the right-click menu. This may be easier if you display groups.
Instead of steps 2 and 3 above, in the Bulk Edit Proximity window: •Set Change proximity for to Guests seated next to each other, Guests seats at same table or (if you have 1 or more E-shaped tables) Guests seated at same table section, according to your preference. •Set With proximity to Neutral (so you don't overwrite existing proximities). •Set To Proximity to •Click OK. |
4.Select File>Auto Assign Seats.
5.Use drag and drop to fine-tune the seating plan as required.
6.Select File>Save As... to save the plan to a new file.
7.If another seating is required go to 2.
You can check who each guest is seated next to across multiple plans using the Summary, Pairs and Matrix Multi-plan reports in the |
Note If you have guests you don't want moved you can lock them to their seat. If a guest isn't attending a particular seating you can lock them to no seat: Ctrl+click to select these guests, Edit>Unassign, Edit>Guest Property>Locked>
Yes.