2. Add guests

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2. Add guests

The first step to creating your table plan is to add information about your guests. You can import guests from an existing guest list, but we are going to add them directly here.

Click on the unknown_adult_16Insert single guest button in the Insert tool bar (on the left of the Main window).

insert_single_guest_m

The unknown_adult_16Insert Guest window will appear.

insert_guest_window_m

Select Mr from the Title drop-down list. Note that the Gender has now been set to Male.

Type John in the First name(s) field. Press the keyboard Tab key to move to the next field.

Type Smith in the Last name(s) field. Press the Tab key.

Leave the Suffix field empty. Press the Tab key.

Note the Display name has been set to Mr John Smith.

insert_guest_window_2_m

Click the Add button. The guest will be added to the unknown_adult_16Guests pane.

insert_guest_m

Click on the couple_16Insert guest couple button in the left (Insert) tool bar. The couple_16Insert Couple window will appear. Fill in the details of the first guest of the couple, as below. Click on the VIP check box to show that this is a particularly important guest:

insert_couple_window_m

Now complete the details of the second guest of the couple, as below:

insert_couple_window_2_m

Click the Add button.

Click on the flowarrow2_162.Proximity button in the Task tool bar. Notice that a heart_16 is displayed in the heart_16Proximity pane for the couple.

set_proximity_m

This means that Joe Bloggs and Jill Bloggs should be placed on a table next to each other.

Click on the flowarrow1_161.Guests button in the Task tool bar.

Click on the family_16Insert guest family button in the left (Insert) tool bar. The family_16Insert Family window will appear. Add the following guests:

Title

First name

Last name

Gender

Age

Mr

William

Jones

Male

Adult

Mrs

Nicola

Jones

Female

Adult

Master

Jason

Jones

Male

Child

Miss

Natasha

Jones

Female

Adult

Click the Add button.

Click on the flowarrow2_162.Proximity button in the Task tool bar. Notice that a heart_16 is displayed in the heart_16Proximity pane for Mr and Mrs Jones. A smile_16 is displayed for all the other family members. This means that Mr and Mrs Jones should be placed on a table next to each other, and the rest of the family members near to each other. Click on the flowarrow1_161.Guests button in the Task tool bar.

Select File>save_16Save to save the plan. The Save As window will appear. Enter an appropriate name, such as tutorial, and click Save.

Look at the unknown_adult_16Guests pane.

guests_pane_m

Notice that you can determine age and gender from the guest icon size and colour. The guests are shown in bold as they haven't yet been assigned to seats.

Click on Display name, Title and other column headers to sort the guests.

Click on the couple_16Groups tab.

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Notice that the guests have been grouped as a couple, a family and a single person (you can easily re-arrange the groups using drag and drop).

Select Edit mode:

edit_mode_m

Then click on the row with Mr John Smith and in the Title column. Type Dr and press the Enter key.

inline_edit_m

Note the Display name is also updated (unless you have previously edited it). You can view/edit this guest by double-clicking on his male_adult_16 icon to display the unknown_adult_16Guest Properties window.

You can also set your guest's choice of meal, special requirements, whether they have accepted their invitation etc. in this pane.

Note You can also add guests by importing them from other applications such as Excel and Numbers. This can save you a lot of typing. Importing is covered in Tutorial 9.

Next: 3. Set proximity >>