Table Plan pane
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The Table Plan pane shows a single table, with an optional legend (text). You can only select a single seat or table in this pane. The legend cannot be selected.
Clicking on the and buttons zooms in and out. Clicking on the button zooms and pans the display to show all the contents. When you are zoomed in you can move around by clicking on the scroll bars or by dragging the background (the cursor will change to a hand).
Click on the buttons to display the first, previous, next or last table.
Click on the button to show additional options.
Select from the Arrow to drop-down list to display a directional arrow. This arrow can point up, right, down, left or to any table. Note the arrow will not be displayed when it is pointing to the current table.
Select from the Seats drop-down list according to how you want seats to be displayed.
Change the Guests drop-down to change the text that is displayed for assigned seats.
Click the Terms button to change the words used in the pane.
Check the legend check box to show the text legend. Check the header, seat numbers, VIP, gender, age, meal, special or notes check boxes to show the corresponding information in the legend.
Note If you drag a guest on to a seat where another guest is already assigned the guests will swap seats with the guest being dragged.
Double-click on a table or guest to show the Properties window.
Right click on a table or seat to display actions in a pop-up menu.
Hold down the button to show all guests that should be sitting next to each other.
Hold down the button to show all guests that should be sitting near to each other.
Hold down the button to show all guests that should not be sitting next to each other.
Hold down the button to show all guests that should be not be sitting near to each other.
Hold down the button to show all guest proximities.
Hold down the button to show all non-optimal seating arrangements, e.g. guests that should be sitting next to each other that aren't.
Hint If you hold down the Shift key while pressing any of the above 6 buttons, only the proximity for guests whose chairs are selected will be shown. This can be very useful when showing the proximities of all guests is too confusing.
Note Only the proximities for guests on the current table are shown.
Depress the button to show the gender of guests (blue for male, pink for female).
Hint It is easier to see proximities if the button is not depressed.
Depress the button to show the age of guests (large for adult, small for child).
Depress the button to show which groups guests belong to.
Depress the button to show colour-coded meal choices. Each meal is displayed in a different colour (up to 10 colours). If you have more than one course (e.g. “soup,fish,ice cream”) the courses will be displayed as concentric rings: outer ring=first course, second ring=second course etc.
Note The colours for the groups and meals visualisations are chosen automatically - you can't change them. We have chosen the colours to be easily distinguishable, even for people with most types of colour blindness.
Depress the button to show VIP guests.
Depress the button to show guests with special needs.
Depress the button to show guest RSVP status.
Depress the button to show locked guests.
Check tableware to display place settings for each seat at a table.
Hint Some of the above will be easier to see if you use simple (e.g. default ) colours in the Table Plan pane.
If you mouse has a mouse wheel you can use it to scroll or zoom, depending on the settings in the Preferences window. If you have set the mouse wheel to scroll vertically hold down the Ctrl key to zoom, and vice versa. If you have set the mouse wheel to scroll vertically, hold down the Alt key to scroll horizontally.
You can change the selected table or seat using Alt+Left arrow and Alt+Right arrow (change table) and Alt+Up arrow and Alt+Down arrow (change seat).