Export data window

The Export data window allows you to export guest and seat assignment data from your plan to use in other applications, for example to import into spreadsheets and wordprocessors to create mail merges. To display this window select File| Export|Guest data. You cannot export data if your plan has no guests.

Set the Export a record per drop-down to guest or group, depending on whether you want to export a record for each guest or a record for each group of guests. For example:

If you want to create a mail merge you will probably only want to send one letter to each group, so you should select group.
If you want a complete list of guests to send to your stationery supplier, you should select guest.

Select a from the Filter drop-down menu depending on which guests you wish to export.

Check Output header record if you want to add a record with the field headings at the top of the export file.

Select the appropriate Fields check boxes, depending on what information you want to export to the file. Use the Select all, Unselect all and Invert selection buttons to save time changing your selection.

Use the Format drop-down list to choose whether the exported file is in Excel CSV format or a custom delimited format (e.g. fields separated by TAB characters). If you are using a custom format, set Field separator and Record separator to the field and record separators you want in the export file.

Preview shows you what the export file will look like. It shows the effect of changes made to Export a record per, Output header record etc.

Set Export file to the location of the file you wish to create. You will be prompted if there is already a file at this location. Click on the Browse... button to browse to a location.

Click Apply to export the data. Click OK to export the data and close the window. Click Cancel to discard the changes.