Guest Chart pane

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Guest Chart pane

The guestchart_16Guest Chart pane shows a chart, ordered by guest name (alphabetically by last name then first name). This allows guests to find their table quickly and can be very useful for displaying at the entrance to an event. You can also print off a full guest list. It is not possible to change the plan from this pane.

Use the Display drop-down list to change how guest/group names are displayed.

Use the By drop-down list to display a line per Guest or a line per Group.

Note If you set By to Group you can control how group member names are displayed using the Display group members as field in the Names tab of the prefs_16Preferences window.

Using the For drop-down list you can display:

guests who have (or haven't) been assigned to seats; or

guests by RSVP status; or

all guests; or

selected guests

You can also change the number of Columns in the chart and control the font and colours by clicking on the colours_and_fonts_16 button.

Click on the more_button_m button to show additional options.

You can optionally show the headers, table, section, seat, notes, meal choice, special requirements, RSVP status, group and num. in group. The meal choice and special requirements can be very useful for caterers.

Click on the Title or Footer button to add/edit a title or footer for this pane. The Chart Title/Footer window will be displayed. We would really appreciate a mention of in the footer!

Click the Terms button to change the words used in the pane.

You can copy the contents of the pane to the clipboard as plain text and HTML using Edit>Copy. Use right-click and Copy to copy selected text to the clipboard.

When you are happy with the layout you can print this page with File>Print.

You can export the pane as an Excel, CSV, plain text or HTML file using File>Export and selecting guest chart to text/CSV/HTML file. Select Excel CSV file, Text file or HTML file from the Save as type drop-down in the export_16Export window. Plain text may be useful for emailing to your stationery supplier. HTML preserves the layout and is useful for web pages and other HTML-aware applications, such as Microsoft Word. CSV files can be opened as Excel or Numbers spreadsheets.

Hint Use command_key2+A to select everything in this pane.

See also:

Print a guest list