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Arrange multiple seatings for an event
If you have an event that includes several seatings, you might wish to have each person sit with different people at each seating. PerfectTablePlan can help you achieve this.
Select File>Auto Assign Multiple.... The Auto Assign Multiple Seatings window will appear. Set Number of seatings, how you want the guest proximities to change after each seating and the multi-plan report you wish to display, then click OK. The seatings will then all be calculated in a single operation and the report shown.
If a guest is unable to attend a particular seating, you can open that plan, unassign them and set their RSVP to Declined after you have generated all the plans.
It is also possible to do it step-by-step, however it is a lot more work.
1.Do the first seating plan as usual and File>Save the plan.
2.Right-click on each table and select the Proximity>Not Near to.
3.Recreate any Next to or Near to proximities (e.g. for couples) using Ctrl+click and then selecting the proximity from the right-click menu. This may be easier if you display groups.
•Set Change proximity for to Guests seated next to each other, Guests seats at same table or (if you have 1 or more E-shaped tables) Guests seated at same table section, according to your preference.
•Set With proximity to Neutral (so you don't overwrite existing proximities).
•Set To Proximity to Not Near to.
4.Select File>Auto Assign Seats.
5.Use drag and drop to fine-tune the seating plan as required.
6.Select File>Save As... to save the plan to a new file.
7.If another seating is required go to 2.
You can check who each guest is seated next to across multiple plans using the Summary, Pairs and Matrix Multi-plan reports in the Report pane.
Note If you have guests you don't want moved you can lock them to their seat. If a guest isn't attending a particular seating you can lock them to no seat: Ctrl+click to select these guests, Edit>Unassign, Edit>Guest Property>Locked>Yes.