Assign seating by order of precedence

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Assign seating by order of precedence

'Order of precedence' seating is where guests are sat according to their precedence or rank. Order of precedence rules vary a lot between different organizations, so it generally isn't possible to automate the process. However PerfectTablePlan has a number of features that can help the process.

Ranking by title

You can rank guests by their title. Enter all the titles into the Titles tab of the prefs_16Preferences window.

If you have already imported guests with their titles use Import from current plan.

If you have a text list, you can paste it in using Add text list....

Or you might be able to use one of the lists provided in Add pre-defined....

Sort your titles into order using the Up and Down arrows, with the highest ranking at the top.

Set Sort titles In 'Guests' and 'Groups' pane to As shown above.

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Go to the unknown_adult_16Guests pane and click on the Title column The guests will now be sorted by their title, in rank order. Click again to reverse the order.

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Advanced and Professional editions only

Ranking by custom fields

You can use custom fields to store the precedence of each guest.

Use a custom field of type currency if you wish to use a numeric scale. You can use decimal points. E.g. in a guest has a rank of '7.0' you could give their spouse a rank of '7.1'.

Use a custom field of type selection if you have a limited number of classifications you want to rank by. You can colour-code these classes in the floor plan.

Use a custom field of type text if to wish to store seniority. You should use a YYYY-MM-DD date format so that the dates are sorted in date order when sorted alphabetically. E.g. 2018-01-07 for 7th January 2018.

You can sort the unknown_adult_16Guests pane by multiple custom fields if there is more than one criteria. For example, you might want to sort by a numeric precedence value and then by seniority date.

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Click on the sort_16Sort button in the unknown_adult_16Guests pane if you wish to sort by multiple criteria (e.g. rank, then seniority).

Select View>flowarrow4_16Assign seats. You can now drag guests to available seats. If you hold down the Shift key when you drag a guest, it will also drag anyone in their group (e.g. their spouse, if they are a couple).