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Print legible plans on a small format printer
If you only have access to a standard format (e.g. A4 or Letter) printer it can be difficult to print a legible floor plan for lots of guests on a single sheet. Here are some suggestions:
•Try printing in Landscape instead of Portrait mode (or vice versa) to better match the aspect ratio of the paper to the aspect ratio of your plan.
•Print each table on a separate page from the Table Plan pane.
•Set the Floor Plan pane to display seat numbers, instead of names, by selecting Seat number from the Display drop-down. Set the Table Chart pane to display seat numbers as well as names. Print out both Floor plan and Table Chart panes. The floor plan can then be cross-referenced against the table chart.
•Move the tables closer together in the Floor Plan pane. This will make them appear bigger when scaled to fit the page (but may stop the floor plan being to scale).
•Select Name only (radial) or Name only (banquet) from the Seats drop-down list at the top of the Floor Plan pane. The text will be shrunk to fit so that it doesn't overlap other text.
•If the name of a guest can't be fitted into the space available in the Floor Plan or Table Plan pane, the font will automatically be scaled smaller for that name to try to make it fit. However you can increase the space allotted for names by selecting Name only (extended banquet) or Name only (extended radial). Note that extended names are more likely to overlap, so you may have to experiment with font sizes.
•Shorten the names displayed in the Floor Plan pane, e.g. by selecting F. Last. from the Guests drop-down list at the top of the pane. This will allow you to increase the font size.
•Increase the size of the fonts in the Floor Plan pane by clicking on the button. The size of table and seat fonts can be set separately.
•Try a more legible font, e.g. Arial, Georgia or Verdana.
•Use an E-shaped table type instead of making an E-shaped table from individual head and custom tables (the E-shaped table is more intelligent about how much space can be given to each name).
•For E-shaped tables
oMove longer names to the 'external' sides of (i.e. not between 2 sprigs).
oIncrease the distance between the 'legs' by making the 'top' sprig longer.
•Export the floor plan as a PDF and send it to someone with a larger format (e.g. A3 or A2) printer
•Order a digital poster print from one of our partners