Print legible plans on a small format printer

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If you only have access to a standard format (e.g. A4 or letter) printer it can be difficult to print a legible floor plan for lots of guests on a single sheet. Here are some suggestions:

Print the floor_plan_16Floor Plan pane on multiple sheets of paper and join them together (change the Size % in the print_16Print window to span your printout across multiple pages).

Print each table on a separate page from the table_circular_16Table Plan pane.

Set the floor_plan_16Floor Plan pane to display seat numbers, instead of names, by selecting Seat number from the Display drop-down. Set the tablechart_16Table Chart pane to display seat numbers as well as names. Print out both floor_plan_16Floor plan and tablechart_16Table Chart panes. The floor plan can then be cross-referenced against the table chart.

Select Name only (radial) or Name only (banquet) from the Seats drop-down list at the top of the floor_plan_16Floor Plan pane.

Move the tables closer together in the floor_plan_16Floor Plan pane. This will make them appear bigger when scaled to fit the page (but may stop the floor plan being to scale).

Increase the size of the fonts in the floor_plan_16Floor Plan pane by clicking on the colours_and_fonts_16 button. The size of table and seat fonts can be set separately. If the name of a guest can't be fitted into the space available in the floor_plan_16Floor Plan or table_circular_16Table Plan pane, the font will automatically be scaled smaller for that name to try to make it fit.

Advanced and Professional editions only

For an E-shaped table you can increase the distance between the 'legs' by making the 'top' sprig longer. This will give more space for names between the leg sprigs if you are displaying them as Name only (radial) or Name only (banquet).


Export the floor plan as a PDF and send it to someone with a larger format (e.g. A3 or A2) printer.

Order a digital poster print from one of our partners.

Display the plan on a VDU or plasma screen.