The Stationery pane allows you to design and print items of stationery and easily merge in details of your guests and their seating arrangements from your PerfectTablePlan data. Each page can contain a single stationery item (e.g. an A4 invitation letter) or multiple items (e.g. 3x6 address labels).
You design a master for your stationery items in the Design tab and preview it in the Preview tab.
Note You can order place cards from our website.
Top controls
Click on the Open stationery button to load a stationery design. A few samples are included with PerfectTablePlan. You can also save your own designs to use later or send to other PerfectTablePlan users.
Click on the Stationery layout button to change the layout of the existing design. For example to change the page size or the number and dimensions of items on the page.
Click on the Save stationery button to save the current stationery design to a file. You will be able to load this design back into this plan, or another plan, at a later date.
Select from the Item per drop-down list to create a stationery item for each guest, each group or each table.
Select from the For drop-down list to choose which guests/groups you wish to create stationery items for.
For example, if you are printing place cards, you probably want to select Item per to Guest and For to Assigned. If you are printing invitations you probably want to select Item per to Group and For to All. If you want to reprint an individual place card you probably want to select Item per to Guest and For to Selected....
Select from the Sort by drop-down list to determine the order in which stationery items are ordered. This feature should make it easier to set up place cards if you have hundreds of guests. It is only available for Item per=Guest .
Click on the button to show additional options.
Select from the Fold drop-down list to a horizontal or vertical fold. This can be useful for designing and printing tent fold cards. Folds are displayed in printouts.
Set the Border thickness to greater than 0 to add a border to each stationery item.
Click on the Border colour button to change the colour of the border around each item. This has no effect if the Border thickness is 0.
Click on the Background colour button to change the background colour of each item.
Design tab
To add text to your design:
1. | Click on the Insert text button. |
2. | Click on the area of the design you wish to add the text. |
3. | Type in the text you wish to add. |
4. | Add substitution fields by selecting from the Insert substitution text drop-down list. |
Advanced and Professional edition only
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To add images to your design:
1. | Click on the Insert image button. |
2. | Click on the area of the design you wish to add the image. |
3. | Click on the Browse... button to select the image. |
4. | Change the dimensions to the appropriate size. |
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Click on the Horizontal centre or Vertical centre buttons to horizontally/vertically centre the currently selected text.
Click on the Rotate button to rotate the selected text 90 degrees.
Click on the Move to Back button to move the selected text behind any other text.
To delete text click select the text and click the Delete button.
Change the value of Guides to the number of guidelines you wish to add to the design. These can be useful for aligning text neatly. They are not shown in printouts.
Click on the Font button to change the font of the selected text. Alternatively you can use the Font size field or the Italic, Bold and Underline buttons.
Click on the Colour button to change the colour of the selected text.
Click on the Left align, Centre align or Right align buttons to change the alignment of the selected text.
Drag the splitter at the top of the text edit box to increase or decrease the size of the text edit area.
Preview tab
Select Display to show either a full page of items or a single item (e.g. 3x6 address labels or a single address label) and the number of the page/item to display.
Set Start position to position on the page where you wish the first item to be printed.
Check cut marks if you would like cut marks to be printed on the page. This can be useful if you are using a guillotine to cut the page.
Substitution text
If you use the following text in your design it will be substituted by the appropriate data from your plan.
In alphabetical order:
Substitution text
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Substituted by
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Example
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Available for 'Item per'
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{current_date}
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The current date in your local format
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31/12/2009
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Guest, group or Table
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{current_time}
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The current time in 24 hour format
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13:59:00
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Guest, group or Table
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{event_date}
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event date from Information window
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31/1/2010
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Guest, group or Table
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{event_name}
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event name from Information window
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Gala dinner
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Guest, group or Table
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{event_notes}
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event notes from Information window
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Guest, group or Table
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{event_venue}
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event venue from Information window
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The Crown hotel
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Guest, group or Table
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{group_address}
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the address of the group
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1 The Street
The Town
Nowhereshire
NW1 123
England
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Guest or Group
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{group_address1}
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line 1 of the group address
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1 The Street
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Guest or Group
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{group_address2}
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line 2 of the group address
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Guest or Group
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{group_country}
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the address country
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England
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Guest or Group
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{group_contact}
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full contact details of group (address + contact numbers)
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1 The Street
The Town
Nowhereshire
NW1 123
England
111-1111-1111
email@email.com
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Guest or Group
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{group_email}
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email address
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email@email.com
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Guest or Group
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{group_home_phone}
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home phone number
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111-111-1111
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Guest or Group
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{group_meals}
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meals of group members
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fish + beef
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Guest or Group
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{group_members_multi_line}
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list of group members, one per line
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Mr J Smith
Mrs K Smith
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Guest or Group
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{group_members}
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list of group members on one line
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Mr & Mrs J Smith
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Guest or Group
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{group_mobile}
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mobile phone number
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111-111-1111
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Guest or Group
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{group_name}
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group name
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Smith family
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Guest or Group
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{group_notes}
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notes for the group
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Guest or Group
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{group_num_members}
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number of members of the group
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2
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Guest or Group
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{group_special_reqs}
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special requirements of group members
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wheelchair
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Guest or Group
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{group_state_county}
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the address state/county
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Nowhereshire
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Guest or Group
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{group_tables}
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the table(s) the group is assigned to
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table 1
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Guest or group
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{group_town_city}
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the address town/city
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The Town
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Guest or Group
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{group_work_phone}
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work phone number
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111-111-1111
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Guest or Group
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{group_zip_postcode}
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the address zip/postcode
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NW1 123
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Guest or Group
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{guest_age}
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guest age
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adult
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Guest
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{guest_display_name}
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guest display name
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Mr John Smith Master of Ceremonies
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Guest
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{guest_display_name**1}
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guest display name before **
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Mr John Smith**Master of Ceremonies -> Mr John Smith
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Guest
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{guest_display_name**1}
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guest display name after **
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Mr John Smith**Master of Ceremonies -> Master of Ceremonies
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Guest
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{guest_first_name}
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guest first name
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John
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Guest
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{guest_gender}
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guest gender
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male
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Guest
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{guest_last_name}
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guest last name
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Smith
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Guest
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{guest_meal_multi_line}
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guest meal, one course per line
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soup
fish
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Guest
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{guest_meal}
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guest meal
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soup,fish
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Guest
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{guest_notes}
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notes for the guest
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Guest
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{guest_rsvp}
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guest RSVP status
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Accepted
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Guest
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{guest_seat}
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seat guest assigned to
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1
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Guest
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{guest_special_req}
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guest special requirements
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visually impaired
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Guest
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{guest_suffix}
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guest suffix
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PhD
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Guest
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{guest_table}
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table guest assigned to
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Table 3
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Guest
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{guest_title}
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guest title
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Mr
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Guest
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{guest_vip}
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guest VIP status
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VIP
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Guest
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{table_groups_multi_line}
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list of groups at table, one group per line
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Smith family
Jones family
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Table
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{table_groups}
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list of groups at table on one line
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Smith family & Jones family
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Table
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{table_guests_multi_line}
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list of guests at table, one guest per line
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Mr J Smith
Mrs K Smith
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Table
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{table_guests}
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list of guests at table on one line
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Mr & Mrs J Smith
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Table
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{table_name}
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the name of the table
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Table 1
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Table
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{table_name**1}
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table name before **
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Table1**HeadTable -> Table1
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Table
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{table_name**2}
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table name after **
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Table1**HeadTable -> Head table
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Table
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{table_notes}
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notes for the table
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Table
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{table_num_seats}
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number of seats for the table
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8
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Table
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{table_shape}
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table shape
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Circular
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Table
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Note Text will only be substituted if Item per is set to the correct value, e.g. {guest_title} will not be substituted if you set Item per to Table.
Exporting
You can export your stationery to a PDF file by selecting File>Export and selecting stationery to PDF file.
See also:
Print stationery tutorial
Load sample stationery
Create address labels
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