2. Add guests

Top  Previous  Next

Note You can also view this tutorial as a movie on our website. The tutorial is also on your CD, if you purchased one.

The first step to creating your table plan is to add information about your guests.

Click on the unknown_adult_16Insert single guest button in the Insert tool bar (on the left of the Main window).

ptp031

The unknown_adult_16Insert Guest window will appear.

ptp013

Select Mr from the Title drop-down list. Note that the Gender has now been set to Male.

Type john in the First name field. Note that it is automatically capitalised to John. Press the keyboard Tab key to move to the next field.

Type smith in the Last name field. Press the Tab key.

Leave the Suffix field empty. Press the Tab key.

Note the Display name has been set to Mr John Smith.

ptp014

Click the Add button. The guest will be added to the unknown_adult_16Guests pane.

ptp030

Click on the couple_16Insert guest couple button in the left (Insert) tool bar. The couple_16Insert Couple window will appear. Fill in the details of the first guest of the couple, as below. Click on the VIP check box to show that this is a particularly important guest:

ptp017

Now complete the details of the second guest of the couple, as below:

ptp018

Click the Add button.

Click on the flowarrow2_162.Proximity button in the Task tool bar. Notice that a heart_16 is displayed in the heart_16Proximity pane for the couple.

ptp032

This means that Joe Bloggs and Jill Bloggs should be placed on a table next to each other.

Click on the flowarrow1_161.Guests button in the Task tool bar.

Click on the family_16Insert guest family button in the left (Insert) tool bar. The family_16Insert Family window will appear. Add the following guests:

Title

First name

Last name

Gender

Age

Mr

William

Jones

Male

Adult

Mrs

Nicola

Jones

Female

Adult

Master

Jason

Jones

Male

Child

Miss

Natasha

Jones

Female

Child

Click the Add button.

Click on the flowarrow2_162.Proximity button in the Task tool bar. Notice that a heart_16 is displayed in the heart_16Proximity pane for Mr and Mrs Jones. A smile_16 is displayed for all the other family members. This means that Mr and Mrs Jones should be placed on a table next to each other, and the rest of the family members near to each other. Click on the flowarrow1_161.Guests button in the Task tool bar.

Select File>save_16Save or the equivalent Main tool bar button to save the plan. The Save As window will appear. Enter an appropriate name, such as tutorial, and click Save.

Look at the unknown_adult_16Guests pane.

guest_pane_capture2

Notice that you can determine age and gender from the guest icon size and colour. The guests are shown in bold as they haven't yet been assigned to seats.

Click on Display name, Title and other column headers to sort the guests.

Click on the couple_16Groups tab.

guest_pane_capture

Notice that the guests have been grouped as a couple, a family and a single person (you can easily re-arrange the groups using drag and drop).

In either the unknown_adult_16Guests or couple_16Groups pane select Edit mode:

edit_mode

Then click on the row with Mr John Smith and in the Title column. Type Dr and press the Enter key.

inline_edit

Note the Display name is also updated (unless you have previously edited it). You can also view/edit this guest by double clicking on his male_adult_16 icon to display the unknown_adult_16Guest Properties window.

You can also set your guest's choice of meal, special requirements, whether they have accepted their invitation etc in this pane.

Note You can also add guests by importing them from other applications such as Excel, Outlook and Outlook Express. This can save you a lot of typing.

Next: 3. Set proximity >>