Table Plan pane

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The table_circular_16Table Plan pane shows a single table, with an optional legend (text). You can only select a single seat or table in this pane. The legend cannot be selected.


Clicking on the zoomi_16 and zoomo_16 buttons zooms in and out. Clicking on the zoom_16 button zooms and pans the display to show all the contents. When you are zoomed in you can move around by clicking on the scroll bars or by dragging the background (the cursor will change to a hand).

Click the paint_16 button to change the fonts and colours. The table colour will be overridden by colours set for individual tables through the Table Properties window.

Click on the nav_first_16 nav_prev_16 nav_next_16 nav_last_16 buttons to display the first, previous, next or last table.

Click on the mac_reveal button to show additional options.

Select from the Arrow to drop-down list to display a directional arrow. This arrow can point up, right, down, left or to any table. Note the arrow will not be displayed when it is pointing to the current table.

Select from the Seats drop-down list according to how you want seats to be displayed.

Change the Guests drop-down to change the text that is displayed for assigned seats.

Click the Terms button to change the words used in the pane.

Check the legend check box to show the text legend. Check the header, seat numbers, VIP, gender, age, meal, special or notes check boxes to show the corresponding information in the legend.

Note The legend will display an Event: header if the Event field is set in the info_16Information window.

Changing the Table plan

Guests can be dragged between seats or from the unknown_adult_16Guests pane or couple_16Groups pane (set the Left pane Mode to drag & drop). Drop a guest away from a seat or table to unassign them.

Note If you drag a guest on to a seat where another guest is already assigned the guests will swap seats with the guest being dragged.

Double-click on a table or guest to show the Properties window.

Ctrl+click on a table or seat to display actions in a pop-up menu.

Assessing your plan


When you hover the mouse cursor over a table or assigned seat a tool tip window with useful information will appear. You can turn these tool tips on/off in the prefs_16Preferences window.

Hold down the heart_16 button to show all guests that should be sitting next to each other.

Hold down the smile_16 button to show all guests that should be sitting near to each other.

Hold down the sad_16 button to show all guests that should not be sitting next to each other.

Hold down the skull_16 button to show all guests that should be not be sitting near to each other.

Hold down the all_affinity_16 button to show all guest proximities.

Hold down the thunderbolt_16 button to show all non-optimal seating arrangements, e.g. guests that should be sitting next to each other that aren't.

Hint If you hold down the Shift key while pressing any of the above 6 buttons, only the proximity for guests whose chairs are selected will be shown. This can be very useful when showing the proximities of all guests is too confusing.

Note Only the proximities for guests on the current table are shown.

Depress the gender_16 button to show the gender of guests (blue for male, pink for female).

Hint It is easier to see proximities if the gender_16 button is not depressed.

Depress the age_16 button to show the age of guests (large for adult, small for child).

Depress the group_16 button to show which groups guests belong to.

Depress the meal_16 button to show colour-coded meal choices. Each meal is displayed in a different colour (up to 10 colours). If you have more than one course (e.g. “soup,fish,ice cream”) the courses will be displayed as concentric rings: outer ring=first course, second ring=second course etc.

Note The colours for the groups and meals visualisations are chosen automatically - you can't change them. We have chosen the colours to be easily distinguishable, even for people with most types of colour blindness.

Depress the star_16 button to show VIP guests.

Depress the exclamation_16 button to show guests with special needs.

Depress the tick_16 button to show guest RSVP status.

Depress the lock_16 button to show locked guests.

Check tableware to display place settings for each seat at a table.

Hint Some of the above will be easier to see if you use simple (e.g. default ) colours in the table_circular_16Table Plan pane.

Mouse wheel

If you mouse has a mouse wheel you can use it to scroll or zoom, depending on the settings in the prefs_16Preferences window. If you have set the mouse wheel to scroll vertically hold down the Shift key to zoom, and vice versa. If you have set the mouse wheel to scroll vertically, hold down the command_key2 key to scroll horizontally.

Keyboard accelerators

You can change the selected table or seat using Alt+Left arrow and Alt+Right arrow (change table) and Alt+Up arrow and Alt+Down arrow (change seat).

Printing, copying and exporting

When you are happy with the layout you can print this page with File>print_16Print. You can also export the image as a PDF, PNG, BMP,JPEG file using File>exp_16Export or copy it to the clipboard using Edit>copy_16Copy.