2. Add guests
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Note You can also view this tutorial as a movie on our website.
The first step to creating your table plan is to add information about your guests.
The Insert Guest window will appear.
Select Mr from the Title drop-down list. Note that the Gender has now been set to Male.
Type john in the First name field. Note that it is automatically capitalised to John. Press the keyboard Tab key to move to the next field.
Type smith in the Last name field. Press the Tab key. Note the Display name has been set to Mr John Smith.
Click the Add button. The guest will be added to the Guests pane.
Click on the Insert guest couple button in the left (Insert) tool bar. The Insert Couple window will appear. Fill in the details of the first guest of the couple, as below. Click on the VIP check box to show that this is a particularly important guest:
Now complete the details of the second guest of the couple, as below:
Click the Add button.
Click on the 2.Proximity button in the Task tool bar. Notice that a is displayed in the Proximity pane for the couple.
This means that Joe Bloggs and Jill Bloggs should be placed on a table next to each other.
Click on the 1.Guests button in the Task tool bar.
Click on the Insert guest family button in the left (Insert) tool bar. The Insert Family window will appear. Add the following guests:
Click the Add button.
Click on the 2.Proximity button in the Task tool bar. Notice that a is displayed in the Proximity pane for Mr and Mrs Jones. A is displayed for all the other family members. This means that Mr and Mrs Jones should be placed on a table next to each other, and the rest of the family members near to each other. Click on the 1.Guests button in the Task tool bar.
Select File>Save to save the plan. The Save As window will appear. Enter a sensible name, such as tutorial, and click Save.
Look at the Guests pane.
Notice that you can determine age and gender from the guest icon. The guests are shown in bold as they haven't yet been assigned to seats.
Click on Display name, Title and other column headers to sort the guests.
Click on the Groups tab.
Notice that the guests have been grouped as a couple, a family and a single person (you can easily re-arrange the groups using drag and drop).
In either the Guests or Groups pane select Edit mode:
Then click on the row with Mr John Smith and in the Title column. Type Dr and press the Enter key.
Note the Display name is also updated (unless you have previously edited it). You can also view/edit this guest by double clicking on his icon to display the Guest Properties window.
You can also set guest's choice of meal, special requirements, whether they have accepted their invitation etc in this pane.
Next: 3. Set proximity >>