Stationery pane

The

Stationery pane allows you to design and print items of stationery and easily merge in details of your guests and their seating arrangements from your PerfectTablePlan data. Each page can contain a single stationery item (e.g. an A4 invitation letter) or multiple items (e.g. 3x6 address labels).

You design a master for your stationery items in the

Design tab and preview it in the

Preview tab.

Click on the

Open stationery button to load a stationery design. A few samples are included with PerfectTablePlan. You can also save your own designs to use later or send to other PerfectTablePlan users.

Click on the

Stationery layout button to change the layout of the existing design. For example to change the page size or the number and dimensions of items on the page.

Click on the

Save stationery button to save the current stationery design to a file. You will be able to load this design back into this plan, or another plan, at a later date.

Select from the Item per drop-down list to create a stationery item for each guest, each group or each table.

Select from the Show drop-down list to choose which guests you wish to create stationery items for.

For example, if you are printing place cards, you probably want to select Item per=Guest and Show=Assigned. If you are printing invitations you probably want to select Item per=Group and Show=All.

Select from the Sort by drop-down list to determine the order in which stationery items are ordered. This feature should make it easier to set up place cards if you have hundreds of guests. It is only available for Item per=Guest .

Select from the Fold drop-down list to a horizontal or vertical fold. This can be useful for designing and printing tent fold cards. Folds are displayed in printouts.

Set the Border thickness greater than 0 to add a border to each stationery item.

Click on the Border colour button to change the colour of the border around each item. This has no effect if the Border thickness is 0.

Click on the Background colour button to change the background colour of each item.

Click on the

Horizontal centre or

Vertical centre buttons to horizontally/vertically centre the currently selected text.

Click on the

Move to back button to move the selected text behind any other text.

Change the value of Guides to the number of guidelines you wish to add to the design. These can be useful for aligning text neatly. They are not shown in printouts.

Click on the Font button to change the font of the selected text. Alternatively you can use the Font size spin box or the

Italic,

Bold and

Underline buttons.

Click on the

Left align,

Centre align or

Right align buttons to change the alignment of the selected text.

Drag the splitter a the top of the text edit box to increase or decrease the size of the text edit area.

Select Display to show either a full page of items or a single item (e.g. 3x6 address labels or a single address label) and the number of the page/item to display.

Set Start position to position on the page where you wish the first item to be printed.

Check cut marks if you would like cut marks to be printed on the page. This can be useful if you are using a guillotine to cut the page.

If you use the following text in your design it will be substituted by the appropriate data from your plan.

Substitution text	Substituted by	Example	Available for 'Item per'
{event_date}	event date from Information window	31/1/2007	Guest, group or Table
{event_name}	event name from Information window	Gala dinner	Guest, group or Table
{event_notes}	event notes from Information window		Guest, group or Table
{event_venue}	event venue from Information window	The Crown hotel	Guest, group or Table
{group_address}	the address of the group	1 The Street The Town Nowhereshire NW1 123 England	Guest or Group
{group_address1}	line 1 of the group address	1 The Street	Guest or Group
{group_address2}	line 2 of the group address		Guest or Group
{group_country}	the address country	England	Guest or Group
{group_contact}	full contact details of group (address + contact numbers)	1 The Street The Town Nowhereshire NW1 123 England 111-1111-1111 email@email.com	Guest or Group
{group_email}	email address	email@email.com	Guest or Group
{group_home_phone}	home phone number	111-111-1111	Guest or Group
{group_meals}	meals of group members	fish + beef	Guest or Group
{group_members_multi_line}	list of group members, one per line	Mr J Smith Mrs K Smith	Guest or Group
{group_members}	list of group members on one line	Mr & Mrs J Smith	Guest or Group
{group_mobile}	mobile phone number	111-111-1111	Guest or Group
{group_name}	group name	Smith family	Guest or Group
{group_notes}	notes for the group		Guest or Group
{group_special_reqs}	special requirements of group members	wheelchair	Guest or Group
{group_state_county}	the address state/county	Nowhereshire	Guest or Group
{group_tables}	the table(s) the group is assigned to	table 1	Guest or group
{group_town_city}	the address town/city	The Town	Guest or Group
{group_work_phone}	work phone number	111-111-1111	Guest or Group
{group_zip_postcode}	the address zip/postcode	NW1 123	Guest or Group
{guest_age}	guest age	adult	Guest
{guest_display_name}	guest display name	Mr John Smith Master of Ceremonies	Guest
{guest_display_name**1}	guest display name before **	Mr John Smith**Master of Ceremonies -> Mr John Smith	Guest
{guest_display_name**1}	guest display name after **	Mr John Smith**Master of Ceremonies -> Master of Ceremonies	Guest
{guest_first_name}	guest first name	John	Guest
{guest_gender}	guest gender	male	Guest
{guest_last_name}	guest last name	Smith	Guest
{guest_meal}	guest meal	fish	Guest
{guest_notes}	notes for the guest		Guest
{guest_rsvp}	guest RSVP status	Accepted	Guest
{guest_seat}	seat guest assigned to	1	Guest
{guest_special_req}	guest special requirements	visually impaired	Guest
{guest_table}	table guest assigned to	Table 3	Guest
{guest_title}	guest title	Mr	Guest
{guest_vip}	guest VIP status	VIP	Guest
{table_guests_multi_line}	list of guests at table, one guest per line	Mr J Smith Mrs K Smith	Table
{table_guests}	list of guests at table on one line	Mr & Mrs J Smith	Table
{table_name}	the name of the table	Table 1	Table
{table_name**1}	table name before **	Table1**HeadTable -> Table1	Table
{table_name**2}	table name after **	Table1**HeadTable -> Head table	Table
{table_notes}	notes for the table		Table

Note Text will only be substituted if Item per is set to the correct value, e.g. {guest_title}will not be substituted if you are display Item per=Table.