4. Add tables

The next step to creating your table plan is to add some tables for the guests to sit at. Click on the Add tables button in the Task tool bar. Click on the Insert head table button in the Insert tool bar.

The Insert head table window will appear.

Click the Add button. A long rectangular table with 8 seats down one side will now appear near the centre of the Floor Plan pane.

Click on the Insert circular table button in the left Insert tool bar. The Insert circular table window will appear. Change Seats to 6. Change Create to 2.

Note that you can see how many seats you will have after the tables have been added, in this case 20 seats.

Click the Add button. Two circular tables, each with 6 seats, will now appear in the Floor Plan pane. Click the Zoom so all tables visible button at the top of the Floor plan pane to centre and zoom on the tables you have added.

Experiment with zooming in and out and scrolling the floor plan using the and buttons and the scroll bars.

Note You can also use the mouse wheel (if you have one) for zooming or scrolling (depending on the setting in the Preferences window).

Drag a table (left click on the centre of a table, hold down the mouse button, move the mouse and then release). The table will be moved to a new position.

You can rotate tables by selecting Edit|Rotate table or clicking on the equivalent Main tool bar button.

You can change the size of the floor plan using the button. This allows you to enter the dimensions of the venue in which the event will take place.

You can change the colours and fonts in the floor plan by clicking the button at the top of the pane.

The Status bar now shows that you have 7 guests and 20 seats:

Click on the Add guests button in the Task tool bar. Add another 11 guests using the same approach as in Tutorial section 2, so that you have a total of 18 guests. Set any groups, names, genders and proximities you like.

Click on the Add tables button in the Task tool bar. You now have 18 guests and 20 seats. Right click on the head table in the Floor plan pane and select Properties.

Change the number of seats to 6. Click the OK button.

There are now 18 seats and 18 guests.

Select File|Save to save the plan.

Note PerfectTablePlan creates a back-up file every time you save the plan (unless you have disabled this in the Preferences window). This is useful if you ever need to retrieve an old version of the plan.

Next: 5. Assign guests >>